As an AI language model, I have limited knowledge about the practical aspects of this task. However, I can provide some general information that can be applied to select and manage exhibition vendors and contractors.
1. Identify Your Needs: You need to identify your needs and requirements for the exhibition in terms of vendors and contractors. What services do you need? For instance, do you need catering, audio/visual equipment, graphic design, or booth construction?
2. Research: Research for potential vendors and contractors; ask colleagues, associates, and other professionals for references. You can also research online to find vendors and contractors that specialize in your needs.
3. Obtain Proposals: Send out requests for proposals (RFPs) to interested vendors and contractors, with a clear specification of your needs. You should also provide a deadline for responses, to allow time for decision making.
4. Evaluate Proposals: Evaluate the proposals received from vendors and contractors by comparing the services offered, price quotes, and customer reviews.
5. Select a Vendor: Choose the vendor or contractor that aligns with your needs and budget, has excellent reviews, and that seem easy to communicate with.
6. Contract and Agreement: Once you have selected a vendor or contractor, you should confirm the terms and conditions in writing, and this includes the pricing, delivery timelines, and payment schedules.
7. Manage the Vendor/Contractor: During the exhibition preparations, it's always important to maintain good communication with the vendor or contractor and check that the work is progressing according to plans. To ensure quality, specify your expectations early on and clarify any misunderstandings.
8. Post Exhibition Feedback: After the exhibition, provide feedback on your experience with the vendor or contractor as an evaluation tool for future exhibitions.
Overall, selecting and managing exhibition vendors and contractors requires attention to detail, timely communication, and clear expectations from both parties.
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